Who are we?
Totton College is part of Nacro, the social justice charity. The term ‘Nacro’ includes Nacro, Nacro Community Enterprises Limited, Totton College, Beyond Youth Custody, Recovery Near You and Opus Salon. We refer to ourselves as “we”, “our”, “us” and operate under the name of Nacro.
Under the General Data Protection Regulation, we have a legal duty to protect your privacy.
Nacro controls the data we are given and will maintain the confidentiality of personal data that is held or processed. You can gain access to information that we hold about your data.
Students at Nacro education centres or Totton College
We hold your personal information to enable us to provide the services you receive. If you do not provide this data, you will not be able to access the service.
As we are performing a public task, we will share your details where we are obliged to do so in order for us to provide the service to you. For example, we are obliged under the performance of a public task to share your details with the Education and Skills Funding Agency. Read the Education and Skills Funding Agency Privacy Statement here.
We will keep your personal data for the time periods set out in ESFA guidance, legislation or our Retention Procedure. Please contact Company Secretary for more information on this.
We use certain details for monitoring the background of our learners – ethnicity, sexuality, race, criminal record background. Monitoring and reporting is done strictly anonymously. Providing this information is optional and you can ask Nacro to delete this information at any point, please contact your Senior Tutor.
Where you have explicitly consented, we may share your details with other relevant agencies not integral to the contract of public task. You can withdraw your consent at any time by contacting your Senior Tutor or Nacro contact.
Event attendees
When you attend a Nacro event, we will need your name and contact details. We will use this information solely for the purpose of administering the event. We delete event attendance data every 3 years.
Case studies
Where you have consented to act as a case study for Nacro, we will hold you details for 3 years. You can withdraw your consent for Nacro to hold this data at any time by emailing case studies. It may not be possible to withdraw published materials which contain your case study.
Job applicants
The information you provide during the application process will only be used to progress your application.
The information you provide will be held securely by us and/or our data processors.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for.
You will also be asked to provide equal opportunities information. This is not mandatory information – if you don’t provide it, it will not affect your application. This information will not be made available to any staff outside of our recruitment team and not passed to hiring managers, in a way which can identify you. Any information you do provide will only be used only to produce and monitor equal opportunities statistics. You can ask Nacro to delete this information at any point, please contact Nacro Recruitment.
If you have any queries about the process or how we handle your information please contact Nacro Recruitment.
Employees
If you begin employment with us, we will put together a file about your employment. We keep the information in this file secure, and will only use it for matters that apply directly to your employment.
Once you stop working for us, we will keep this file according to our record retention guidelines.
You can contact Nacro HR to find out more about this.
Your rights
Under the General Data Protection Regulation, you have rights over the personal data we hold on you.
Complaints or queries
We take any complaints we receive very seriously. If you have any questions or concerns about how your data is held or processed, please see the below points of contact.
Address
Data Protection Officer
Nacro
Walkden House
16-17 Devonshire Square
London
EC2M 4SQ
Contact number
0300 123 1889
Contact email
Company Secretary
Access to personal information
You have the right to see the information that any organisation holds on you. To make a request, please contact your support worker (if you are a service user), Senior Tutor (if you are a learner) or Nacro contact. Alternatively, please contact the Company Secretary who is the Data Protection Officer on Company Secretary or 0300 123 1889.
For more information about your rights, including your rights to make a complaint to the regulator under the General Data Protection Regulations, please see the Information Commissioner’s Office website.